Every Nexa People module: what it is, who uses it and what it includes.
The login screen is the entry point to Nexa People. After successful authentication, each user lands on a personalized dashboard whose content depends on their role.
Nexa People controls what each person can see and do through a combination of a role tier (a broad access category) and a Role Template (a fine-grained permission matrix that can be customised per organisation). The two layers work together: the role tier gates entire sections of the app, while the template controls individual forms and actions within those sections.
Nexa People shows different navigation and page content depending on whether the signed-in user is an employee or an HR-tier user. Both roles use the same application URL; the role tier and permission template determine what is rendered.
Nexa People is a multi-tenant platform. Each organisation's data is completely isolated from every other — employees, settings, payroll, attendance records, and all other data belong to one organisation and are never visible to another, even if they share the same Nexa People instance.
Nexa People's notification system alerts users when something needs their attention — an Employee Portal request is waiting for approval, a request they submitted has been approved or rejected, or a holiday has been added to the calendar.
Many actions in Nexa People follow an approval workflow: an employee submits a request, the request is routed to an approver, and the approver accepts or rejects it. This pattern applies across Attendance (amendments, remote work, shift changes, worksheets), Leave, and Payroll (advance salary, overtime, loans, and other salary requests), as well as Employee-module requests (info requests, resignations, suggestions).
Employees log in and see a simplified three-item left rail under Employees. They can submit three types of requests without HR involvement.
The master configuration page for your organization. It contains seven tabs covering system behavior, company identity, custom fields, biometric device tokens, document storage limits, card templates, and email domain settings.
Configuration options for the separation workflow, organized into four sub-tabs.
The Recruitment module manages the full end-to-end hiring process — from raising a job requisition and posting an open position through to screening, interviewing, evaluating, and hiring a candidate.
The Performance module provides tools for running structured appraisal cycles, recording individual performance reviews, and maintaining KPI and competency references for your organization.
The Onboarding module provides a structured task list to guide a new hire through their first days in the organization — from document collection to system access and orientation steps.
The Training module lets HR define training programs, track sessions, manage trainers, enroll employees, and collect feedback — giving the organization a central register of all training activity.
Nexa People connects to physical biometric punch devices (fingerprint / card readers) to receive attendance data automatically. Devices are registered and managed from Dashboard → Biometric.
Work From Home (also labelled Remote Work) lets employees request approval to work from a location outside the office for a specified period.
Employees have a dedicated Payroll self-service page where they can submit payroll-related requests and view the status of their submissions.
The Expense module provides a simple workflow for logging employee expense claims and moving them through approval to reimbursement.
The Piece Work module records piece-rate pay entries where an employee is paid based on the quantity of a task or item they complete at a fixed rate per unit.
The Letters module is a framework for issuing HR letters and documents to employees (for example, experience letters, offer letters, or salary certificates). It provides three sections: Issued Letters, Templates, and Settings.
The Reports module lets you generate tabular data reports across five areas of the system — HR, Attendance, Leave, Payroll, and Employee Separation — and export or print those results.
Scheduled Report lets administrators configure reports to be delivered automatically on a recurring schedule.
Scheduled Alerts lets administrators define automated alert conditions that the system evaluates on a schedule and fires as in-system notifications when triggered.
Integrations is the module for managing connections to external systems, outbound webhooks, and API keys. A key is generated by Nexa People, shown once, and gives a third-party tool scoped access to this organisation’s data — sent as an X-API-Key header, enforced on every request, and revocable at any time.
Email Management lets administrators define email templates and review the log of emails sent by the system.
Help Desk lets employees raise internal support tickets and allows HR or the relevant team to track and resolve them. It is organized into four sections: Tickets, Categories, Knowledge Base, and Settings.
Man Power Budgeting provides a simple headcount-planning register. HR records the budgeted versus current headcount per position and department, then raises requisitions when a gap needs to be filled.
Employee Travelling manages business travel requests with a lightweight approval workflow. A request moves from Pending through Approved to Completed (or Rejected).
Desk Management is a workspace allocation register. HR or facilities staff record desk inventory (with location and assignment) and log bookings when employees need a desk for a period.
Settings is the organization-wide configuration area where administrators control system behavior, company information, custom fields, biometric devices, document storage, and email configuration. All settings are saved to a central configuration store and take effect immediately without restarting the application.
