Payroll that runs on your rules, not spreadsheets
Set your pay rules once and Nexa People calculates every payslip from approved attendance, leave and overtime, with every line itemised so anyone can check the numbers.
- Any pay schedule
- Draft, process, pay
- Every line explained
Why it matters
Payroll you can trust, close after close
Configurable payroll that reads approved attendance, leave and overtime, and shows its working on every payslip. Salary holds, loan instalments, arrears and advances are handled in the same run, so closing the month stops being a project.
Calculated, not typed
Pay comes straight from approved attendance, leave and overtime, so nobody re-keys hours or days into a spreadsheet.
Every number explained
Open any payslip to see gross, overtime, tax, each deduction and net pay, line by line, with the working behind it.
Nothing paid by accident
Every run moves from Draft to Processed to Paid, with approvals and holds in between, so money only moves when you say so.
01Pay rules
One setup for every rule your payroll follows
Keep your pay schedule, payslip items, tax rules, overtime, automatic deductions and retirement-fund policy in named payroll setups. Run different groups on different rules, and copy a setup to start the next one.
- Monthly, weekly, bi-weekly, twice-a-month or bi-monthly pay schedules
- Monthly, daily and hourly salary types, with 11 ways to value a day's pay
- Progressive tax slabs, plus a flat rate or tax exemption per employee
- Assign any employee to the setup that matches their contract
- Default
Head office · Monthly
Tax slabs · PF policy · Overtime x1.5
- Mapped: 92
Factory · Weekly
Hourly rates · Night shift overtime
- Mapped: 31
Contract staff · Bi-weekly
Daily wages · No retirement fund
Employees without a mapping use the default setup.
02Attendance in, deductions out
Lates, absences and overtime handled by your rules
Nexa People reads the month straight out of attendance. Approved leave turns would-be absences into leave days, holidays and weekends are skipped, and your deduction rules decide what a late or a missing punch costs.
- Deduction rules per attendance flag, from a quarter to a full day's pay
- Overtime paid only from approved requests, at your rate per category
- Pro-rata pay for joiners and leavers, calculated automatically
- Employee and employer retirement-fund contributions on every slip
03Salary holds
Hold a salary, and release it when you're ready
Put an employee's salary on hold from a date you choose. Their net pay is withheld on the payslip until the hold is released, and the released amount is paid on their next payslip, so nothing is lost and nothing is paid twice.
- Withhold net pay from a set date, one open hold per employee
- Released holds paid automatically on the next payslip
- Held and released amounts shown on every payout view
- Held salary counted in the final settlement if someone leaves
04Loans, PF and requests
Loans that recover themselves, on every payslip
Approve a loan and it's paid out on the payslip, then recovered in instalments month by month, with adjustments when terms change. Provident fund contributions build a real ledger, and withdrawals are only approved when the fund can cover them.
- Loan payout and monthly instalments straight on the payslip
- Loan adjustments that change the amount or the instalments
- A provident fund ledger built from every payslip
- 16 payroll request types, each auto-approved or routed for sign-off
05Pay revisions and advance vacation
Raises, arrears and vacation pay, without manual fixes
Salaries change through an approved pay revision, never by editing the number directly, and any increment arrears are paid once on the next payslip. HR can also pay vacation in advance, with or without the days worked so far, and payroll recovers it correctly that month.
- Salary changes made through approved pay revisions
- Increment arrears paid once, even if a month is re-run
- Advance vacation pay for the vacation days, or plus days worked
- Approve, hold and pay with Draft, Processed and Paid statuses
Pending
1 item
Advance vacation
OHOmar Haddad · 14 days + worked days to date
Approved
2 items
PF withdrawal
SASara Ahmed · 2,000.00 · fund balance 6,420.00
Loan adjustment
MLMei Lin · Instalment 250 → 300
Each request type can auto-approve or wait for sign-off.
See a payroll run from attendance to payslip.
Free for 24 hours
How it works
From setup to done, step by step
Set it up once with our team. After that, it runs every day on its own.
- 1
Set your rules
Create payroll setups with your schedule, tax, overtime and deduction rules, then give each employee a salary setup.
- 2
Run the month
Pick the month and the people. Nexa People builds a draft payslip for each from approved attendance, leave and overtime.
- 3
Review every line
Filter the run 15 ways and open any payslip to check gross, deductions, tax and net pay.
- 4
Approve and pay
Process the run, hold anything that needs a second look, then approve and mark payslips as paid.
Nexa AI
Ask Nexa to prepare payroll for you
The Nexa agent works through the same payroll screens and permissions as you. It reads what it needs, and asks before it runs, processes or pays anything.
See how the Nexa agent works“Add approved overtime for July and show me who it affects.”
Found 18 approved overtime requests for 4 employees and prepared them for the July run. Waiting for your confirmation.
“Which payslips are still on hold this month?”
2 payslips are on hold: Omar Haddad (Sales) and Priya Nair (Support). Links to both are below.
“Show the net pay total for the Operations department.”
Operations: 46 employees, net pay 198,420.00 in the processed July run.
Everything included
Every detail of payroll, covered
- Multiple payroll setups
- Different rules for different groups, each copyable and assignable per employee.
- Five pay frequencies
- Monthly, weekly, bi-weekly, twice a month and bi-monthly, with your own period dates.
- Tax slabs you can read
- Progressive slabs applied bracket by bracket, monthly or annually, with per-employee exceptions.
- Overtime from approvals
- Paid at your rate per category, only once it's approved.
- Provident fund ledger
- Contributions tracked from every slip; withdrawals only when the fund can cover them.
- Salary holds
- Withhold net pay from a date and pay it on the next slip once released.
- Loans on the payslip
- Loan payout and monthly instalments, with adjustments when terms change.
- Pay revisions
- Raises through approval, with increment arrears paid exactly once.
- Multi-currency rates
- Record exchange rates and fiscal years for payrolls in more than one currency.
- Request approvals
- Choose per request type whether it needs sign-off or approves itself.
- Permission controlled
- Who can run, process and pay is set per form and enforced on the server.
One platform
Payroll isn't all Nexa People does
Biometric, mobile and location-verified check-ins, judged against each person's shift and ready for payroll.
Leave types, balances and multi-level approvals that keep attendance and payroll in sync on their own.
Exits, clearance and an itemised final settlement worked out from live pay, leave and loan data.
Start free today
Close your next payroll without the spreadsheet
See how pay comes straight from approved attendance, leave and overtime, with every payslip line explained. Start free today, or talk to sales about your pay rules.
- 01Every line explained
- 02Holds, loans and arrears handled
- 03WPS and SAP ready
Pay schedules can be monthly, weekly, bi-weekly, twice a month or bi-monthly, with your own period start and end days. Employees can be paid a monthly salary, a daily wage or an hourly rate.
From the tax slab grid in your payroll setup, applied progressively so each bracket only taxes the income inside it. You can also give an employee a flat tax rate or mark them tax-exempt. Tax tables are configured to match the country you pay in.
Whatever your rules say. Each attendance flag can have its own deduction, from a fraction to a full day's pay, with exemptions and frequency. Weekends, holidays and approved leave are excluded first, and days that haven't finished yet are never charged.
Yes. Keep several named payroll setups and map any employee to the one that fits. Anyone without a mapping uses your default setup.
Employees request them from self-service and each request type can auto-approve or wait for sign-off. Once approved, the loan is paid out on the payslip and recovered in monthly instalments on the following payslips, with loan adjustments when the amount or instalments change.
Yes. Put a salary on hold from a date you choose and the net pay is withheld on the payslip until the hold is released. The released amount is then paid on the next payslip, and a held salary is included in the final settlement if the employee leaves.
Salaries change through an approved pay revision rather than by editing the number. If the revision is backdated, the increment arrears are paid on the next payslip, and only once, even if a month is re-run.
Yes. HR can pay an employee's vacation before they leave, either the vacation days only or the vacation plus the days worked so far that month. The worked days are recovered on that month's payslip automatically.
Yes. Employees can view their payslips with earnings, deductions, year-to-date totals and leave balances, and download them from the mobile app.