Exits handled properly, down to the last payslip
Record the exit once and Nexa People queues clearance and the exit interview, then works out an itemised final settlement from live salary, leave and loan data.
- Itemised settlement
- Preview first
- Access closed on exit
Why it matters
A respectful exit, and numbers nobody has to argue about
Exits, clearance and an itemised final settlement worked out from live pay, leave and loan data. Earned pay, leave encashment, gratuity, held salary and loan balances are settled line by line, so nobody has to argue about the numbers.
Settlement, calculated
Earned pay, leave encashment, gratuity and recoveries worked out from live data.
Nothing forgotten
Clearance and exit-interview queues fill themselves from the exit record.
Access closed on time
After settlement, the employee is made inactive and their login is disabled.
01The exit record
Record the exit once, and the rest follows
Capture the exit type, resignation and leaving dates and a reason. Flags decide whether clearance and an exit interview are needed and whether the login is restricted, and the right queues fill up on their own.
- 8 exit types, with resignation and leaving dates
- Clearance and exit-interview queues filled automatically
- Restrict login and inactivate automatically
- One approvals queue for exits and settlements
02Final settlement
An itemised final settlement you can preview
Preview the settlement before anything is saved. Nexa People reads the live salary setup, leave balances and loans to work out earned pay, encashment, gratuity, notice and recoveries, line by line.
- Earned salary pro-rated to the leaving date
- Leave encashment from the live balance
- Gratuity by your policy and minimum service years
- Loan balance recovered, and any held salary released
- 5,400.00
Earned salary
1–31 Aug, pro-rata
- +1,620.00
Leave encashment
9 unused annual days
- +6,210.00
Gratuity
4.6 years of service
- −1,388.00
Loan recovery
Outstanding balance
Nothing is saved until you run the settlement.
03Clearance and interviews
Clearance and exit interviews in one place
Everyone leaving with clearance or an exit interview flagged shows up in the right queue. Keep templates for your clearance list, questionnaires and interviews so every exit is handled the same way.
- Clearance queue of everyone due to clear
- Exit-interview queue
- Templates for clearance, questionnaires and interviews
- Export each exit to CSV
Interview
1 item
Tom Becker · Sales
Contract end · 24 Aug
Settled
1 item
Hana Sato · Support
Resignation · 15 Aug
Want a settlement worked out for your own rules? Talk to sales.
Free for 24 hours
How it works
From setup to done, step by step
Set it up once with our team. After that, it runs every day on its own.
- 1
Record the exit
Enter the exit type, dates and reason, and choose the clearance and interview flags.
- 2
Clear and interview
The employee appears in the clearance and exit-interview queues automatically.
- 3
Preview the settlement
See every line of the final settlement before anything is saved.
- 4
Run and approve
Run the settlement and send it through your approvals queue.
- 5
Close access
The employee is made inactive and their login is disabled automatically.
Nexa AI
Ask Nexa to prepare a final settlement
Nexa reads the exit, salary, leave and loan records and prepares the settlement preview for you. Running it always waits for your confirmation.
See how the Nexa agent works“Prepare the final settlement preview for Rachel Moore.”
Preview ready: earned salary 5,400.00, leave encashment 1,620.00, gratuity 6,210.00, loan recovery 1,388.00. Net 11,842.00.
“Who is leaving this month and still needs clearance?”
2 people still need clearance: Rachel Moore (Finance) and Tom Becker (Sales).
“How many exits did we have this quarter, by type?”
11 exits this quarter: 7 resignations, 3 contract ends and 1 termination.
Everything included
Every detail of offboarding, covered
- 8 exit types
- Resignation, termination, contract end and more.
- Server-side settlement
- Calculated from live salary, leave and loan data.
- Itemised lines
- Earned pay, encashment, gratuity, notice and recoveries.
- Gratuity rules
- Your policy with a minimum service of 1 to 5 years.
- Loan recovery
- Outstanding loans and advances deducted on exit.
- Clearance queue
- Filled automatically from the exit flags.
- Exit interviews
- A queue of everyone due an interview, with templates.
- Automatic inactivation
- Inactive status and login disabled after settlement.
- CSV export
- Export each exit for your records.
One platform
Offboarding isn't all Nexa People does
Configurable payroll that reads approved attendance, leave and overtime, and shows its working on every payslip.
Leave types, balances and multi-level approvals that keep attendance and payroll in sync on their own.
One record for every employee, kept accurate by approved changes and shared by every module.
Talk to sales
Settle every exit correctly, the first time
Earned pay, leave encashment, gratuity, held salary and loans worked out line by line from live records. Talk to sales about your gratuity rules, or start free today.
- 01Itemised settlement
- 02Your gratuity rules
- 03Loans and holds settled
Earned salary pro-rated to the leaving date, leave encashment, gratuity under your policy, the notice period, any salary that was on hold, and recovery of outstanding loans and advances, plus negative leave balances if you choose. Each is shown as its own line.
Yes. The settlement is previewed on the server first and nothing is saved until you run it.
From the employee's live salary setup, leave balances and loans, the same records payroll uses, so there's nothing to re-enter.
After the settlement, the employee is automatically marked inactive and their login is disabled.
Yes. Their record is never deleted, and re-hire restores it with its full history.