HR and payroll software for schools, colleges and universities

Education HR follows the academic year. Recruitment peaks before the new year starts, leave clusters around term breaks, contracts for visiting and fixed-term staff end with the term, and appraisals run on their own cycle. An institution also employs very different groups: permanent faculty, visiting lecturers, teaching assistants, administrators, technicians and campus services. Keeping all of that in spreadsheets and email means HR spends each month rebuilding the same numbers. Nexa People gives every member of staff one record that attendance, leave, payroll, reviews and reports all read from, so each change is made once and approved once.

Leave is where schools and colleges feel the most friction. With Nexa People you create the leave types your policies describe, such as annual, sick, study or unpaid leave, and decide who is eligible, how much notice is needed and whether a document is required. Quotas are assigned automatically to eligible staff, new joiners and anyone whose employment status changes. Requests that would go over the balance are blocked with the exact shortfall shown. Approval chains of up to five levels let a request go to the head of department and then to the principal or registrar, and approved days appear in attendance as On Leave.

Payroll needs to handle more than one kind of contract. Nexa People keeps several named payroll setups, each with its own pay schedule, allowances, deductions, tax rules and retirement-fund policy, and maps every employee to the setup that fits. Permanent faculty can be paid a monthly salary while visiting lecturers are paid an hourly rate and invigilators a daily wage. Raises are made through approved pay revisions, with arrears paid once on the next payslip. HR can also pay vacation in advance before a long break, and payroll recovers it correctly that month.

Growth is planned department by department. Workforce budgeting sets budgeted headcount for each position, department and period, and shows it against current headcount. Requisitions are approved against that plan, and those that would go over budget can be blocked before anyone is hired. Recruitment then runs from job post to offer, with screening scores, interview panels and structured evaluations, and Nexa Recruiter can add AI screening and first-round interviews. New staff get an onboarding board with tasks and document checks, and offer and confirmation letters come from your own templates.

Across several campuses, the same record gives leadership a clear view. Each campus is a station with its own departments, and 100 live reports across HR, attendance, leave and payroll can be filtered by station, department and staff group, exported or emailed on a schedule. Performance cycles cover annual, half-yearly and probation reviews, training records professional development, and scheduled alerts flag probation and contract endings in time to act. Nexa, the built-in AI agent, answers questions such as who is on leave next week in a department, and asks before it changes anything.