Business travel, approved before anyone boards
Employees' trips are requested with destination, purpose, dates and estimated cost, approved or rejected, and closed out when they're back, with travel expenses recorded by category.
- Request, approve, complete
- Travel expenses
- Advances and per diem
Why it matters
Travel that's planned, approved and accounted for
Business trips requested, approved and closed out, with travel expenses, advances and per-diem rules alongside. Every trip has an approval before anyone books, and every cost is recorded against it by category.
Approved up front
Every trip has a destination, purpose, dates and estimated cost before it's approved.
Travellers kept informed
Employees are notified when their trip is approved, rejected or closed.
Costs on the record
Travel expenses are recorded by category, from airfare to local transport.
01Requests
Every trip, approved before it starts
Record the employee, destination, purpose, travel dates and estimated cost. Approvers approve or reject, and approved trips are marked completed when the traveller is back.
- Destination, purpose, dates and estimated cost
- Pending, approved, rejected and completed
- Notifications to the traveller at each step
- Managers see trips for the people they cover
02Travel expenses
Trip costs, recorded by category
Log travel expenses with the employee, description, category, amount and date, and move them from pending to approved to reimbursed. Keep your own list of expense categories.
- Airfare, hotel, meals, local transport and other
- Pending, approved, reimbursed and rejected
- Your own expense categories
- Every cost tied to the traveller
03Travel policy
Approvals, advances and per diem, your way
Decide whether trips need approval, whether travel advances are allowed and whether per-diem rules apply, all from the module's settings.
- Approval required, or approve automatically
- Travel advances allowed or not
- Apply per-diem rules
- Separate permissions for each action
Yes
2 items
Travel advance allowed
Advances against approved trips
Apply per diem
Daily allowance while travelling
Approve your first business trip in minutes.
Free for 24 hours
How it works
From setup to done, step by step
Set it up once with our team. After that, it runs every day on its own.
- 1
Request the trip
Destination, purpose, dates and estimated cost.
- 2
Approve or reject
Approvers decide and the traveller is notified.
- 3
Travel and record costs
Log travel expenses by category as they happen.
- 4
Close the trip
Mark the trip completed and reimburse approved expenses.
Nexa AI
Ask Nexa who's travelling
Nexa reads trips and travel expenses for you and prepares approvals for you to confirm.
See how the Nexa agent works“Who's travelling next week?”
2 people: Marcus Bell to Riverside plant (20–22 Oct) and David Okoro for a supplier audit (27 Oct).
“Approve Marcus Bell's trip to Riverside.”
Trip found: Riverside plant, 20–22 Oct, estimated 1,450.00. Ready to approve once you confirm.
“How much did we spend on hotels this quarter?”
Hotel expenses this quarter total 6,840.00 across 14 trips.
Everything included
Every detail of travel & trips, covered
- Trip requests
- Destination, purpose and dates.
- Estimated cost
- Known before the trip is approved.
- Clear statuses
- Pending, approved, rejected, completed.
- Notifications
- The traveller hears about every decision.
- Travel expenses
- Airfare, hotel, meals and local transport.
- Travel advances
- Allow advances against trips.
- Per diem
- Apply daily allowance rules.
- Team scoping
- Managers see their own team's trips.
- Separate permissions
- Approve, reject and complete are controlled separately.
One platform
Travel & trips isn't all Nexa People does
Claims, advances and reimbursements with categories, limits and approvals, paid back on the payslip when you choose.
Configurable payroll that reads approved attendance, leave and overtime, and shows its working on every payslip.
One record for every employee, kept accurate by approved changes and shared by every module.
Start free today
Approve every trip before anyone books
Requests with destination, dates and cost, approvals in a click, and travel expenses recorded by category. Start free and approve your first trip today.
- 01Request, approve, complete
- 02Expenses by category
- 03Approvals in a click
The employee, destination, purpose, travel dates and estimated cost.
Trips move from pending to approved or rejected, and approved trips are marked completed when the traveller returns. The employee is notified at each step.
Yes. Record expenses by category, such as airfare, hotel, meals and local transport, and move them from pending to approved to reimbursed.
Yes. Choose whether travel advances are allowed and whether per-diem rules apply, from the travel settings.